Overview
Retail Software Management System is a complete solution for retail chain businesses, enabling them to efficiently manage purchasing, sales, stock transfers, and financial transactions with necessary BI reports.
📌 Key Features
📁 Master Data Module
- All master data, such as item codes, vendors, customers, employees, outlets, sizes, brands, prices, categories, and subcategories, is generated at the Head Quarter.
- Two different article opening screens:
- Single article entry
- Bulk size entry
- Comprehensive article details including:
- Article code, description, design, bill price, retail price, wholesale price, discount rates, launch date, category, subcategory, brand, season, price bracket, vendor code, material, gender, and group
- Image management: Add article pictures to be used throughout the system.
- Category & Subcategory management:
- Categories (e.g., Formal, Casual)
- Subcategories (e.g., Gents Shoes, Ladies Sandals)
- Color, Brand, and Item Group management
- Material and Size management
- Price & Discount Circulars: Update prices at HQ and outlets via workflow.
- Bank list for handling credit card information used in POS transactions.
- Outlets & Vendor management
- Claim Reasons: Manage reasons for outlet claims.
🛒 Procurement & Stock Management
- Purchase Orders: Creation, approval, and cancellation.
- Stock Receiving:
- From vendors/in-house production against purchase orders
- From outlets
- Stock Distribution:
- Through a distribution system for all outlets
- Packing invoice creation
- Direct invoicing without distribution
- Stock Debit to Vendors
- Shipped Invoice Tracking
- Warehouse Stock Management
📦 Inventory Management & Transfers
- Stock Transfers:
- To third parties
- Between multiple warehouses
- To retail outlets
- MIS (Management Information System):
- Transactional summary and detail reports
- Current & historical warehouse and outlet activities
- Target & Achievement Reports (activated after outlet target uploads)
- Claim & Quality Rejected Stock Management
- On-way Data Management (tracking stock dispatched from warehouse but not yet received at the outlet)
- Article Performance Tracking (sales, stock levels, transfers, and receiving history)
- Sales & Stock Position Reports for Outlets
🛍️ Sales & POS (Retail Point of Sale) System
- Integrated POS system with HQ software
- Stock Receiving only from HQ
- Transfers allowed only from HQ or other shops
- Sales Processing:
- Cash sales
- Credit card sales
- Partial payments (cash + credit card)
- Sales returns (exchange-only policy)
- Void Options:
- Void Item
- Void Transaction
- Multi-Salesman Selection on a single receipt
- Special Discount Options
- Stock & Expense Management
- Price & Discount Management
- Staff Attendance Tracking
- Claims Management
- Fortnightly Closing
- Data Synchronization between HQ & Outlets
- Security & User Role Management
- Manual & Automatic Data Backup
📊 Business Intelligence & Reporting
- Stock Reports:
- Receiving Summary & Detail Reports
- On-way Stock Report
- Transfer Summary & Detail Reports
- Inventory Reports
- Article Stock Movement Reports
- Stock Audit Report
- Stock Below Minimum Level Report
- Sales Reports:
- Day-wise Sales
- Invoice Sales Report
- Employee-wise Sales Report
- Category-wise Sales Report
- Discounted Article Sales Report
- Sales on Special Discounts Report
- Top Sales Articles Report
- Daily Expenses & Sales Report
- Sales Receipt Report
📜 Stock Audit System
- Stock Audit Module for outlet inventory auditing using a scanner or manual entry.
- System vs. Physical Stock Comparison for variance reports.
📑 Financial System
- Chart of Accounts & Ledger Management
- Voucher Entries for Income, Sales, Purchases, and Expenses
- Bank & Cheques Management (Daily cheque receiving & clearing status tracking)
- Cash Flow Management
- Trial Balance Reports (Summary & Detail)
- Ledger Reports (Summary, Detail, & Closing Balances)
- Grouping of Accounts Sheet
- Notes of Accounts Sheet
- Profit & Loss Statements
- Balance Sheets
- Receivables & Aging Reports
- Payables Management
🚀 Why Choose RSMS?
✅ Complete Retail Chain Solution – Handles Purchasing, Sales, Stock, and Accounts
✅ Centralized Master Data Management – Ensuring Data Accuracy Across All Outlets
✅ Seamless POS & Financial System Integration – With Real-time Data Sync
✅ Comprehensive Business Intelligence Reports – Sales, Stock, Profit & Loss, and More
✅ Multi-Warehouse & Multi-Outlet Support – Efficient Inventory Tracking
✅ Secure & Scalable – With User Role Management & Data Backups
📢 Transform Your Retail Business Today! 🚀
With RSMS, manage your retail operations with precision, efficiency, and automation!
